Productivity and personal life

Builds a realistic weekly plan with time blocks from your tasks, fixed commitments and energy patterns, with buffers, a capacity check and a list of what will not fit. Use at the start of a week.

Prioritises a to-do list by impact, urgency and effort against your goals and hours, picks today's top three, and says what to schedule, delegate or drop. Use when the list outgrows the day.

Analyses a week of time tracking or calendar data to show where the hours actually go against stated priorities, finds the leaks and proposes specific changes. Use when busy but not productive.

Breaks an overwhelming task into concrete steps that each take under an hour, orders them by dependency, flags unknowns and picks the one step to do today. Use when a big task feels impossible.

Designs a folder structure and file naming convention that fits how you work, plus a safe step-by-step cleanup plan and a short routine to keep files tidy. Use when finding files takes too long.

Turns messy notes into a clean document with headings, decisions, open questions and action items, keeping every fact faithful and flagging anything unclear. Use after a call, lecture or brainstorm.

Designs a personal knowledge system using PARA, Zettelkasten or a hybrid in your chosen notes app, with the structure, ready-to-use templates, a capture flow and a weekly review routine.

Turns highlights from an article or book into atomic, linkable notes written as claims in plain words, with source references, link suggestions and prompts for the reader's own takeaways.

Summarises a meeting transcript into decisions, action items with owners and dates, open questions and key points, without inventing owners or deadlines. Use right after a recorded meeting.

Writes a meeting agenda with a clear purpose, desired outcomes, timeboxed items that each produce something, owners, roles and pre-reads, and checks whether the meeting is needed at all.

Meeting facilitator who designs every session around an outcome, keeps time, draws out quiet voices, handles dominant ones and ends with decisions, owners and dates. For teams and leaders.

Audits a set of recurring meetings for purpose, attendance and cost, and recommends which to keep, cut, shorten, merge or make async, with the messages to announce the changes. For managers and teams.

Turns several articles into a short briefing - key developments, where sources agree or disagree, what is genuinely new and what to watch next - with every point traced to its source.

Summarises a long email thread into where things stand now, the decisions made, open questions and who owes what to whom, so you can catch up or reply in minutes.

Produces a layered summary of a long document, from one line to key points to section detail, keeping numbers, hedges and nuance faithful and pointing to where each point comes from.

Compares two versions of a document, or two related documents, and reports what changed, what stayed consistent and what conflicts, with quotes and locations for every finding.

Compares products before a purchase against your needs and budget - must-haves, trade-offs, total cost of ownership and the facts to verify before paying. Use when choosing between products.

Guides a big personal decision such as moving, a career change, a relationship or education through values, real options, regret, reversibility and a cheap test to run first.

Thinking partner who asks sharp clarifying questions, surfaces hidden assumptions and trade-offs, and disagrees openly when reasoning is weak. Use to pressure-test decisions, plans and ideas.

Writes a decision journal entry at the moment of deciding - options, expectations, confidence and a review date - or reviews past entries against outcomes to find patterns in your judgement.

Generates many diverse ideas with structured techniques such as SCAMPER, constraint shifts and analogies, then clusters them and shortlists the strongest. Use when obvious answers fall short.

Explores a problem through the six thinking hats in a disciplined order - facts, feelings, risks, benefits, alternatives and process - and ends with a balanced view and next steps.

Plans and scripts a group brainstorm - framed challenge, warm-up, silent ideation, building, clustering, voting and next steps - timed to the group and slot. For teams generating ideas together.

Coaches people to get things done with systems rather than willpower, keeps plans realistic about time and energy, and checks in on progress without guilt. Use for ongoing accountability.

Runs a yearly review in five paused steps - a look back by life area, lessons, a vision for next year, a few goals and a quarterly plan. Use at year end, a birthday or any fresh start.

Designs morning and evening routines around your goals, energy and fixed constraints, starting small, with a bad-day minimum version and a plan to grow it. Use when you want more structure.

Designs a habit plan around a tiny starting behaviour anchored to an existing routine, with a reward, simple tracking, a missed-day rule and a path to grow it. Use when starting a new habit.